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How Fossil Manuals Are Created: Summary of Reasons and Countermeasures

Explaining the reasons why manuals become outdated and measures to prevent them from becoming outdated!

"This manual seems to have not been updated for a while, but is it still usable?" Have you ever heard such voices in your company? Let's think together about what we should do to avoid creating such manuals. What exactly is a "fossil manual"? First, let me explain its definition. A "fossil manual" refers to a document whose creation—how, when, and by whom—is unknown. *For more details on the column, you can view it through the related links. If you have any questions, please feel free to contact us.*

  • Manual Creation

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Business Manual Creation & Support Service [Case Study Edition 2]

We will publish a sample of the actual business manual (system operation instruction manual).

Have you ever thought while creating a business manual, "What should I write?" "How should I write it?" "I just want a concrete sample of a business manual!" The materials I am introducing this time are samples that can serve as hints for those thoughts. The table of contents shows the structure and items of an actual business manual, and the operation descriptions are written according to the basics of manual creation, which should help you with "What should I write?" and "How should I write it?" For more details, please refer to the PDF materials or feel free to contact us.

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[Case Study] Creation of Business Manual

Creating a business manual that effectively conveys truly necessary information! Turning knowledge that only one person can do into know-how that everyone can use.

As a case study of "the production and implementation of a business manual," we will introduce the process of creating and operating various troubleshooting methods for the operation of a five-color offset printing machine. First, we carefully listen to the customer's situation to understand the essential issues, select the themes that need to be prioritized for resolution, and organize and integrate the information obtained through various interviews to visualize it as a manual. The completed manual was verified for its usefulness in actual operations, and improvements and revisions were made as necessary. Later, we received feedback such as "the night shift operator was able to resolve issues smoothly on their own" and "after addressing the issues, we were able to return to normal operations smoothly." [Basic Flow of Manual Production] ■ Identification of issues and theme selection ■ Various interviews ■ Actual manual production and verification ■ Operation of the produced manual *For more details, please refer to the PDF document or feel free to contact us.

  • Manual Creation
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Creating various business manuals

The manual is a symbol of the generational gap in education! The theory of learning by stealing skills on the job is outdated.

We would like to introduce our consulting theme "Creating Various Business Manuals." Business manuals are a convenient tool for establishing the fundamentals of operations. By standardizing operations through manuals, even employees with little experience can perform their tasks adequately. 【Implementation Themes (Partial)】 ■ Explanation of various business manuals ■ Discussion and determination of the purpose and goals of the manuals ■ Establishing a system for manual creation ■ Understanding the current work situation and analyzing improvements ■ Reviewing the draft of the created manual ■ Completion of the manual *For more details, please download the PDF or feel free to contact us.

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What should be standardized? Simply manualizing everything won't solve the problem!

An explanation in a column about the reasons why a "utilized manual" is necessary!

Have you ever thought about which tasks should be documented in a manual? Would having that manual solve the issues within the company's operations? Let's reconsider how to determine what should be documented and what should not. Do you enjoy creating operational manuals? Or do you think it's an unnecessary and cumbersome task? *For more details on the column, you can view it through the related links. Please feel free to contact us for more information.*

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Manual production - Business manual

Improve work efficiency with a useful operations manual!

We will assist in the organization and improvement of business documents, including business manuals, from the perspectives of "internal control," "human resource utilization," "improvement of business quality," "enhancement of customer satisfaction," "reduction of education/instruction burden," and "business review (streamlining)."

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Free booklet giveaway: "Secrets to Success in Creating Business Manuals"

"Secrets to Successfully Creating a Business Manual Project" is available for free!

We have compiled a booklet for those in charge of developing and improving business manuals, summarizing key points and specific tips for creating business manuals. We hope that our experience will be of some help to you. To request the free booklet "Secrets to Success in Business Manual Production Projects," please apply through [Request Materials]. You can view part of the content by downloading the catalog from [Download Catalog].

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[Helpful Materials Provided] Tips for Creating and Establishing Business Manuals Taught by Professionals

By standardizing in the same way as manufacturing, we can create a foundation for improving operational efficiency.

This document introduces tips for creating and establishing business manuals taught by professionals. It provides a detailed overview of the three phases toward manualizing business operations: "As-Is Analysis and To-Be Design," "Concrete and Detailed To-Be," and "Verification and Optimization." This is a valuable reference, so please take a moment to read it. [Contents (Excerpt)] ■ Introduction to Human Science ■ Do you have any of these concerns? ■ Concern Type 1: Systematization / Reform of Skill Transfer Culture ■ Concern Type 2: Personalization of Business Operations ■ Concern Type 3: Visualization of Indirect Department Operations in Factories ■ Concern Type 4: Support for Improvement Initiatives in Indirect Departments *For more details, please refer to the PDF document or feel free to contact us.

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Business Manual Creation & Support Service [Case Study Edition]

How do you create a business manual? What services do support services provide? We will share basic information regarding such business manuals.

Are you facing concerns such as, 'The operational manual provided by the system vendor does not clarify when and how to use which functions,' 'I want to create an easy-to-understand manual since many diverse employees will see it,' or 'I want to handle the updates and revisions of the manual in-house'? Business manuals are designed to 'visualize the rules' for conducting operations correctly and safely, ensuring that the same results can be achieved regardless of when or who performs the tasks. How can we efficiently create business manuals that are helpful for such concerns? To share a more concrete image, we have included examples of when business manuals were created. For more details, please refer to the PDF document or feel free to contact us.

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Recommendation for the Manual Analysis Currently in Use

The key point of analysis is the user's perspective! A column explaining how to conduct manual analysis.

The business manual is somewhat difficult to use. I would like to know how to make it easier to understand. I want to understand why the manual we worked hard to create is not being used. This is a common issue faced by customers during consultations. This time, let's learn techniques for creating a manual that is easy to understand and use. *You can view the detailed content of the column through the related links. For more information, please feel free to contact us.*

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The business manual is just the beginning after it's created.

Explaining the issues with the placement manual and the risks it poses to business and organization in a column!

Are you creating business manuals and leaving them unattended? In recent years, with the demand for IT integration and efficiency, it has become rare to carry out processes and tasks that remain unchanged. Therefore, business manuals need to be constantly reviewed, and the real start is after they are created. *You can view the detailed content of the column through the related links. For more information, please feel free to contact us.

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How to Create an "Easy-to-Understand" Work Manual Useful for New Employee Training

We have featured key points of a manual that is easy for new employees to understand!

As we enter the latter half of March, it's that time of year when we welcome new employees to the company. This year, many of you may feel anxious about whether you can properly teach the new hires, as you are tasked with training them for the first time. Therefore, this time we have featured the theme "How to Create an Operations Manual Useful for Training New Employees," highlighting key points for manuals that are easy for new employees to understand. *You can view the detailed content of the article through the related links. For more information, please feel free to contact us.*

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